Members

Cllrs Hotblack (Chair), Chalk, Korniotis, M. Meldrum, Parsons, Port and Winser
*inc representatives J. McNamara (Ardingly Cricket Club) & N. Potter (Ardingly Tennis Club).

Objectives & responsibilities

Manage all the Recreation Ground facilities including the playground, pavilion, tennis courts and public toilets, and maintenance of Oaklands and Holmans.
The Committee works closely with the local sports clubs.

Current initiatives

Children’s playground

Recent initiatives

Pavilion refurbishment

Tennis courts re-surfacing and fencing.

Members

Cllrs Simmonds (Chair), Chalk, Hotblack, Korniotis & W. Meldrum

Objectives & responsibilities

• To comment on planning applications.
• To formulate and recommend the Parish Council’s response to planning and related consultations.
• To comment on licensing applications.
• To attend District Council Planning Committee meetings to represent the Councils views if required.

Comments might include:
– The effect of the proposed development on the appearance of the area;
– The quality of the design;
– Significant overbearing impact and loss of outlook;
– The economic benefits of the proposal
– Highway safety issues
– Loss of important trees
– Intrusion into the countryside
– Significantly increased noise and disturbance.
These do not include:
– Loss of view
– Loss of property value
– Loss of trade to a competitor
– Boundary and other disputes between neighbours
– Moral, religious issues

Recent initiatives

Showground red car park development (SA25) – Made multiple representations to reduced the housing count from 100 to the 35 houses that have now been agreed.

Members

Cllrs W. Meldrum (Chair), Chalk, Hotblack, M. Meldrum & Port

Objectives & responsibilities

• Preparation of annual budget process and recommendation of budget and precept to the Parish Council,
• Appointment of internal auditor,
• Conduct annual review of asset values,
• Review annual accounts prior to audit for agreement by Parish Council,
• Undertake annual risk management review.
• Review Financial Regulations and recommend them for [annual] adoption.
• Monitor compliance with Financial Regulations and Risk Assessment Management.

Recent initiatives

Revised bank accounts for on-line accessability for approvals, etc.

Preparing budget for 2024/2025

Members

Cllrs Chalk (Chair), Simmonds & 1 Vacancy. *Inc. representatives K. James and G. Ruse

Objectives & responsibilities

• To develop a plan for adoption by the Parish Council for dealing with emergencies.
• To maintain a directory of available accommodation, equipment, personnel, and services, and to liaise in this regard with the District and County emergency planning teams and adjacent parishes.
• To oversee implementation of the emergency plan when so authorised by the Parish Council (see Authority above).
• Manage other emergency issues as required by the Parish Council.
• To develop a “Winter Plan” for responding to severe weather conditions.

Members

Cllrs M. Meldrum (Chair), Chalk, W. Meldrum & Port

Objectives & responsibilities

To oversee the organisation, employment, management and terms and conditions of employment of the Officers of the Council and where matters sit outside of the devolved responsibilities of the committee, they will submit recommendations to the Council for approval.

Current initiatives

Implementation of combined role of Clerk and Responsible Financial Officer.  Induction of new Clerk and RFO.

Hall Clerk: Mr. J. Pearce

Members

Cllrs Brown, Chalk & Simmonds. G. Ruse (Chair), S. Chapman (Vice Chair), D. Ruse, R. Lawson, R. Hodgson, F. Rocks, K. James, K Meaden, T. Nelson, F. O’Leary & T. Baker

Objectives & responsibilities

• Management of a Hall Clerk, responsible for hall bookings and day to day administration including management accounts and finance.

• Maintenance of the building.

• Ensure compliance with health and safety and all other relevant controls and regulations.

• Maintain good risk controls including financial controls and risk insurance.

• Setting hiring policies and rates.

• Maximising use of the Hall and encouraging its use as a centre for community activities.

• Preparation of annual budgets for approval by the Trustee

• Review performance against budget quarterly and report performance half yearly to the Trustee.

• Comply with the rules of the Charity Commission

Current initiatives

High efficiency LED lighting.
Repairs to the roof.

See Hapstead Hall website

Members

Cllrs Chalk (Chair), Brown, Korniotis & M. Meldrum

Objectives & responsibilities

To discuss and agree potential traffic management schemes and any other associated works or traffic related issues within the village.

Recent initiatives

Proposal to WSCC Highways for improved pedestrian access in the village.

Historic projects

Traffic Appraisal